Terms and Conditions

Paisley Bookkeeping (“the firm”) aims to provide you with a high quality of service which:

Identifies your objectives and is dedicated to assisting you in achieving these.
Offers sound financial and commercial advice together with business support.
Provides prompt and efficient replies.
Offers accessibility at reasonable times and good communication; and
Provides valued professional expertise at a cost which represents the benefit to the business / you and good value for money.

The following is included in our letter of engagement and we ask all clients to adhere to these terms.

The purpose of this letter is to set out the basis on which we will act as your bookkeeper and tax agent and to clarify our respective areas of responsibility. 

You are legally responsible for making a correct return in respect of your annual tax liability, and for paying your tax on time.  As your agent, it is therefore essential that we are supplied with all of the relevant information concerning your taxation affairs in good time. 

To facilitate this, please provide us with copies of any communications you receive from the HM Revenue and Customs, as soon as you receive them.

Tax returns - our responsibilities

·         We will prepare your tax returns if required, together with all supporting schedules as necessary.  You will be responsible for letting me have all the information needed to prepare this form.

·         We will forward your tax return form and supporting schedules to you for review and signature.  Once you have checked, approved and signed the return, I shall submit it to the HM Revenue and Customs.

·         We will deal with any correspondence received from the HM Revenue and Customs or from you as necessary.

·         We will advise you concerning recommended payments on account and final payments of your tax liability and the due dates for those payments.

·         We will provide the professional services outlined in this letter with reasonable care and skill. 

·         However, we will not be responsible for any losses, penalties, surcharges, interest or additional tax liabilities arising from the supply by you or others of incorrect or incomplete information, or your or others failure to supply any appropriate information or your failure to act on my advice or respond promptly to communications from me or the tax authorities.

·         If HM Revenue and Customs raise enquiries relating to your tax return, we will discuss the position with you and agree with you the basis on which we will deal with such enquiries on your behalf.

·         We will prepare your tax return in future years under the same conditions as above.

Tax returns - your responsibilities

Under the self-assessment regime there are a number of key dates by which returns and payments must be made.  Failure to meet the deadlines may result in automatic penalties, surcharges and/or interest.

You are legally responsible for making correct returns and for payment of tax on time.

To enable us to carry out my work you agree:

·         To make a full disclosure to me of all sources of income, charges, allowances and capital transactions and to provide full information as necessary for dealing with your affairs; we will rely on the information and documents being true, correct and complete;

·         To respond quickly and fully to my requests for information and to other communications from us;

·         To provide us with information in sufficient time for your tax return to be completed and submitted by 31st January following the end of the tax year.  In order to meet this date you agree to provide us with all relevant information as soon as practical after the end of each tax year;

·         To forward to us, on receipt, copies of all PAYE coding notices, notices of assessment, letters and other communications received from the HM Revenue and Customs to enable us to deal with them as may be necessary within the statutory time limits.

Bookkeeping work - our responsibilities

·         We will keep your accounting records up to date including wages, VAT and PAYE and the work we do will come under the general term of “Bookkeeping”.

·         We will send any correspondence or returns or forms on time and retain copies as necessary.

·         We will deal with any correspondence received from Companies House and HM Revenue and Customs or from you as necessary.

Bookkeeping work - Your responsibility

You must provide me with all the information required to fulfil this duty, including notification of any changes in to the day-to-day running of your accounting/bookkeeping system.

·         You must provide any correspondence that we are required to deal with on your behalf in reasonable time. We will not be accountable for any overdue letters or fines arising thereof.

Financial services and general tax advice

We do not currently offer any financial services or tax advice but might be able to recommend a suitable advisor, if required.

File destruction

Whilst certain documents may legally belong to you, unless you tell us to the contrary, we intend to destroy correspondence and other papers that are more than seven years old unless we think they may be of continuing significance.

Ethics

We are bound by the ethical guidelines of my professional Association and we accept instructions to act for you on the basis that we will also act in accordance with those ethical guidelines.

We are covered by Professional Indemnity Insurance.

Client identification

All bookkeepers (and accountants) must comply with the duties imposed by the Proceeds of Crime Act 2002, The Terrorism Act 2000 and The Money Laundering, Terrorist Financing, and Transfer of Funds (Information on the Payer) Regulations 2017.  Failure to perform these duties can result in fines and/or imprisonment.  Consequently, we are required to identify our clients and may request from you, and retain, such information and documentation as we require and/or make searches of appropriate databases.

Help us to help you

We aim to provide the best possible service to my clients.  If you would like to discuss how our service could be improved please let us know by telephoning or emailing  using the details provided on our correspondence or on our website.

We will look very carefully and promptly into any complaint and do all we reasonably can to rectify matters. 

Prompt communication enables us to take prompt action for your benefit.

Fees

Our fees are computed on the basis of time spent on your affairs and the responsibility involved by us and charged at an hourly rate. 

Unless otherwise agreed, our fees will be charged under the heading of “bookkeeping” for each main class of work mentioned above and will be billed at monthly intervals during the course of the year.

The hourly rate will be reviewed from time to time and any increase will be notified to you well in advance by letter.

We will charge for any parking charges (excluding any fines or penalties) and any public transport fares incurred whilst undertaking work on your behalf. Any travel by personal transport will not be charged.

Unless specifically agreed, payment of our invoices are due at sight.  (If payment is not received within 30 days we reserve the option to charge interest on the outstanding balance, at a rate not exceeding 7% (per annum) over the relevant base rate of Lloyds TSB Bank Plc, for the period from 14 days after the relevant invoice date up to the date of payment.  Any decision to charge interest will be notified to you in writing).

Data protection

Information and data provided by you will be processed and stored securely to comply with the General Data Protection Regulations (GDPR).  To view our practice privacy notice please visit: here

The purpose of this letter is to set out the basis on which we will act as your bookkeeper and tax agent and to clarify our respective areas of responsibility. 

You are legally responsible for making a correct return in respect of your annual tax liability, and for paying your tax on time.  As your agent, it is therefore essential that we are supplied with all of the relevant information concerning your taxation affairs in good time. 

To facilitate this, please provide us with copies of any communications you receive from the HM Revenue and Customs, as soon as you receive them.

Tax returns - our responsibilities

·         We will prepare your tax returns if required, together with all supporting schedules as necessary.  You will be responsible for letting me have all the information needed to prepare this form.

·         We will forward your tax return form and supporting schedules to you for review and signature.  Once you have checked, approved and signed the return, I shall submit it to the HM Revenue and Customs.

·         We will deal with any correspondence received from the HM Revenue and Customs or from you as necessary.

·         We will advise you concerning recommended payments on account and final payments of your tax liability and the due dates for those payments.

·         We will provide the professional services outlined in this letter with reasonable care and skill. 

·         However, we will not be responsible for any losses, penalties, surcharges, interest or additional tax liabilities arising from the supply by you or others of incorrect or incomplete information, or your or others failure to supply any appropriate information or your failure to act on my advice or respond promptly to communications from me or the tax authorities.

·         If HM Revenue and Customs raise enquiries relating to your tax return, we will discuss the position with you and agree with you the basis on which we will deal with such enquiries on your behalf.

·         We will prepare your tax return in future years under the same conditions as above.

Tax returns - your responsibilities

Under the self-assessment regime there are a number of key dates by which returns and payments must be made.  Failure to meet the deadlines may result in automatic penalties, surcharges and/or interest.

You are legally responsible for making correct returns and for payment of tax on time.

To enable us to carry out my work you agree:

·         To make a full disclosure to me of all sources of income, charges, allowances and capital transactions and to provide full information as necessary for dealing with your affairs; we will rely on the information and documents being true, correct and complete;

·         To respond quickly and fully to my requests for information and to other communications from us;

·         To provide us with information in sufficient time for your tax return to be completed and submitted by 31st January following the end of the tax year.  In order to meet this date you agree to provide us with all relevant information as soon as practical after the end of each tax year;

·         To forward to us, on receipt, copies of all PAYE coding notices, notices of assessment, letters and other communications received from the HM Revenue and Customs to enable us to deal with them as may be necessary within the statutory time limits.

Bookkeeping work - our responsibilities

·         We will keep your accounting records up to date including wages, VAT and PAYE and the work we do will come under the general term of “Bookkeeping”.

·         We will send any correspondence or returns or forms on time and retain copies as necessary.

·         We will deal with any correspondence received from Companies House and HM Revenue and Customs or from you as necessary.

Bookkeeping work - Your responsibility

You must provide me with all the information required to fulfil this duty, including notification of any changes in to the day-to-day running of your accounting/bookkeeping system.

·         You must provide any correspondence that we are required to deal with on your behalf in reasonable time. We will not be accountable for any overdue letters or fines arising thereof.

Financial services and general tax advice

We do not currently offer any financial services or tax advice but might be able to recommend a suitable advisor, if required.

File destruction

Whilst certain documents may legally belong to you, unless you tell us to the contrary, we intend to destroy correspondence and other papers that are more than seven years old unless we think they may be of continuing significance.

Ethics

We are bound by the ethical guidelines of my professional Association and we accept instructions to act for you on the basis that we will also act in accordance with those ethical guidelines.

We are covered by Professional Indemnity Insurance.

Client identification

All bookkeepers (and accountants) must comply with the duties imposed by the Proceeds of Crime Act 2002, The Terrorism Act 2000 and The Money Laundering, Terrorist Financing, and Transfer of Funds (Information on the Payer) Regulations 2017.  Failure to perform these duties can result in fines and/or imprisonment.  Consequently, we are required to identify our clients and may request from you, and retain, such information and documentation as we require and/or make searches of appropriate databases.

Help us to help you

We aim to provide the best possible service to my clients.  If you would like to discuss how our service could be improved please let us know by telephoning or emailing  using the details provided on our correspondence or on our website.

We will look very carefully and promptly into any complaint and do all we reasonably can to rectify matters. 

Prompt communication enables us to take prompt action for your benefit.

Fees

Our fees are computed on the basis of time spent on your affairs and the responsibility involved by us and charged at an hourly rate. 

Unless otherwise agreed, our fees will be charged under the heading of “bookkeeping” for each main class of work mentioned above and will be billed at monthly intervals during the course of the year.

The hourly rate will be reviewed from time to time and any increase will be notified to you well in advance by letter.

We will charge for any parking charges (excluding any fines or penalties) and any public transport fares incurred whilst undertaking work on your behalf. Any travel by personal transport will not be charged.

Unless specifically agreed, payment of our invoices are due at sight.  (If payment is not received within 30 days we reserve the option to charge interest on the outstanding balance, at a rate not exceeding 7% (per annum) over the relevant base rate of Lloyds TSB Bank Plc, for the period from 14 days after the relevant invoice date up to the date of payment.  Any decision to charge interest will be notified to you in writing).

Data protection

Information and data provided by you will be processed and stored securely to comply with the General Data Protection Regulations (GDPR).  To view our practice privacy notice please visit: https://www.paisley-bookkeepin...

Applicable law

This engagement letter shall be governed by, and construed in accordance with Scottish law.  The courts of Scotland shall have exclusive jurisdiction in relation to any claim, concerning the engagement letter and any matter arising from it.  Each party irrevocably waives any right it may have to object to an action being brought in those courts, to claim that the action has been brought in an inconvenient forum, or to claim those courts do not have jurisdiction.

Agreement of Terms

Once agreed, this letter will remain effective from the date of signature until it is replaced or terminated.  Either party may vary or terminate my authority to act on your behalf at any time without penalty.  Notice of termination must be given in writing.

Please confirm your agreement to the terms set out in this letter by signing and returning the enclosed copy.  If anything is unclear to you or you require any further information please let me know.

The purpose of this letter is to set out the basis on which we will act as your bookkeeper and tax agent and to clarify our respective areas of responsibility. 

You are legally responsible for making a correct return in respect of your annual tax liability, and for paying your tax on time.  As your agent, it is therefore essential that we are supplied with all of the relevant information concerning your taxation affairs in good time. 

To facilitate this, please provide us with copies of any communications you receive from the HM Revenue and Customs, as soon as you receive them.

Tax returns - our responsibilities

·         We will prepare your tax returns if required, together with all supporting schedules as necessary.  You will be responsible for letting me have all the information needed to prepare this form.

·         We will forward your tax return form and supporting schedules to you for review and signature.  Once you have checked, approved and signed the return, I shall submit it to the HM Revenue and Customs.

·         We will deal with any correspondence received from the HM Revenue and Customs or from you as necessary.

·         We will advise you concerning recommended payments on account and final payments of your tax liability and the due dates for those payments.

·         We will provide the professional services outlined in this letter with reasonable care and skill. 

·         However, we will not be responsible for any losses, penalties, surcharges, interest or additional tax liabilities arising from the supply by you or others of incorrect or incomplete information, or your or others failure to supply any appropriate information or your failure to act on my advice or respond promptly to communications from me or the tax authorities.

·         If HM Revenue and Customs raise enquiries relating to your tax return, we will discuss the position with you and agree with you the basis on which we will deal with such enquiries on your behalf.

·         We will prepare your tax return in future years under the same conditions as above.

Tax returns - your responsibilities

Under the self-assessment regime there are a number of key dates by which returns and payments must be made.  Failure to meet the deadlines may result in automatic penalties, surcharges and/or interest.

You are legally responsible for making correct returns and for payment of tax on time.

To enable us to carry out my work you agree:

·         To make a full disclosure to me of all sources of income, charges, allowances and capital transactions and to provide full information as necessary for dealing with your affairs; we will rely on the information and documents being true, correct and complete;

·         To respond quickly and fully to my requests for information and to other communications from us;

·         To provide us with information in sufficient time for your tax return to be completed and submitted by 31st January following the end of the tax year.  In order to meet this date you agree to provide us with all relevant information as soon as practical after the end of each tax year;

·         To forward to us, on receipt, copies of all PAYE coding notices, notices of assessment, letters and other communications received from the HM Revenue and Customs to enable us to deal with them as may be necessary within the statutory time limits.

Bookkeeping work - our responsibilities

·         We will keep your accounting records up to date including wages, VAT and PAYE and the work we do will come under the general term of “Bookkeeping”.

·         We will send any correspondence or returns or forms on time and retain copies as necessary.

·         We will deal with any correspondence received from Companies House and HM Revenue and Customs or from you as necessary.

Bookkeeping work - Your responsibility

You must provide me with all the information required to fulfil this duty, including notification of any changes in to the day-to-day running of your accounting/bookkeeping system.

·         You must provide any correspondence that we are required to deal with on your behalf in reasonable time. We will not be accountable for any overdue letters or fines arising thereof.

Financial services and general tax advice

We do not currently offer any financial services or tax advice but might be able to recommend a suitable advisor, if required.

File destruction

Whilst certain documents may legally belong to you, unless you tell us to the contrary, we intend to destroy correspondence and other papers that are more than seven years old unless we think they may be of continuing significance.

Ethics

We are bound by the ethical guidelines of my professional Association and we accept instructions to act for you on the basis that we will also act in accordance with those ethical guidelines.

We are covered by Professional Indemnity Insurance.

Client identification

All bookkeepers (and accountants) must comply with the duties imposed by the Proceeds of Crime Act 2002, The Terrorism Act 2000 and The Money Laundering, Terrorist Financing, and Transfer of Funds (Information on the Payer) Regulations 2017.  Failure to perform these duties can result in fines and/or imprisonment.  Consequently, we are required to identify our clients and may request from you, and retain, such information and documentation as we require and/or make searches of appropriate databases.

Help us to help you

We aim to provide the best possible service to my clients.  If you would like to discuss how our service could be improved please let us know by telephoning or emailing  using the details provided on our correspondence or on our website.

We will look very carefully and promptly into any complaint and do all we reasonably can to rectify matters. 

Prompt communication enables us to take prompt action for your benefit.

Fees

Our fees are computed on the basis of time spent on your affairs and the responsibility involved by us and charged at an hourly rate. 

Unless otherwise agreed, our fees will be charged under the heading of “bookkeeping” for each main class of work mentioned above and will be billed at monthly intervals during the course of the year.

The hourly rate will be reviewed from time to time and any increase will be notified to you well in advance by letter.

We will charge for any parking charges (excluding any fines or penalties) and any public transport fares incurred whilst undertaking work on your behalf. Any travel by personal transport will not be charged.

Unless specifically agreed, payment of our invoices are due at sight.  (If payment is not received within 30 days we reserve the option to charge interest on the outstanding balance, at a rate not exceeding 7% (per annum) over the relevant base rate of Lloyds TSB Bank Plc, for the period from 14 days after the relevant invoice date up to the date of payment.  Any decision to charge interest will be notified to you in writing).

Data protection

Information and data provided by you will be processed and stored securely to comply with the General Data Protection Regulations (GDPR).  To view our practice privacy notice please visit: https://www.paisley-bookkeepin...

Applicable law

This engagement letter shall be governed by, and construed in accordance with Scottish law.  The courts of Scotland shall have exclusive jurisdiction in relation to any claim, concerning the engagement letter and any matter arising from it.  Each party irrevocably waives any right it may have to object to an action being brought in those courts, to claim that the action has been brought in an inconvenient forum, or to claim those courts do not have jurisdiction.

Agreement of Terms

Once agreed, this letter will remain effective from the date of signature until it is replaced or terminated.  Either party may vary or terminate my authority to act on your behalf at any time without penalty.  Notice of termination must be given in writing.

Please confirm your agreement to the terms set out in this letter by signing and returning the enclosed copy.  If anything is unclear to you or you require any further information please let me know.

Applicable law

This engagement letter shall be governed by, and construed in accordance with Scottish law.  The courts of Scotland shall have exclusive jurisdiction in relation to any claim, concerning the engagement letter and any matter arising from it.  Each party irrevocably waives any right it may have to object to an action being brought in those courts, to claim that the action has been brought in an inconvenient forum, or to claim those courts do not have jurisdiction.

Agreement of Terms

Once agreed, this letter will remain effective from the date of signature until it is replaced or terminated.  Either party may vary or terminate my authority to act on your behalf at any time without penalty.  Notice of termination must be given in writing.

Please confirm your agreement to the terms set out in this letter by signing and returning the enclosed copy.  If anything is unclear to you or you require any further information please let us know.

We ask that you read these terms which we consider binding and if you have any queries, please contact us.